Disclaimer
  
ReweightOfFormativeAssessmentassessment

Application for Reweight of Formative Assessment Contribution (up to NQF Level 7 only)
In terms of The IIE’s Assessment Strategy and Policy (IIE009 – Section10.5, 12.1 and 12.3) any student who wishes to have the contribution of a formative assessment (only up to NQF Level 7 programmes) reweighted can submit an application provided that:

Your application is submitted to the Student Hub within five working days of the test or other formative deadline.

 

Any refused application for an assessment exception will automatically be treated as a reweighting

application and an automatic reweighting will be given for a formative assessment, provided you qualify for a reweighting. If you do not qualify for a reweighting, a mark of 0% is entered. In the case of summative assessments, a mark of 0% is entered.

 

Reweighting means that the contribution of each formative assessment, other than  ICE, to the CASS mark for that module or subject is proportionally reweighted to cater for the test not written or the assignment not submitted. Thus, the weighting of the remaining formatives, relative to each other, does not alter although the relative contribution of each assessment to the overall mark     increases.

 

You do not do not need to provide supporting documentation with your reweighting application other than the application form as the onus is on you to manage how you use this concession.

 

Reweighting applications, if submitted on time, will only be approved if:

  • There have been no other reweighting applications for this module; or
  • This is a module in which reweighting is permitted; or
  • The student has not already reweighted two of the formative assessments for that academic year.

     

    PLEASE NOTE:

a)   If your application is not approved or not made on time, a mark of 0% is entered for the

      formative.

 

b)   As ICE activities cannot be reweighted, a mark of 0% for that activity is entered if it is an ICE activity contributing to the ICE mark.

 

c)    Where the formative assessment is part of the work that will eventually be submitted as a portfolio of evidence, the contribution of that part of the work to the formative result (CASS) can be reweighted BUT the summative portfolio must still be complete. This means that work not submitted and reweighted as part of the formative must still be completed as part of a summative portfolio or the contribution to the summative be entered at 0%.

 

d)   If an originality report is not submitted with your original submission it will automatically be treated as a reweighting application for those modules in which reweighting is possible subject to all the normal reweighting provisions. If you have already used all three reweighting opportunities a mark of 0% is entered.

 

e)   If the submission is the only formative other than ICE, reweighting is not possible and in that case if the report is not submitted with the original submission but is submitted within 24 hours of the deadline the work will be marked but will be capped at 50%. If no originality report is submitted within the 24 hours, a mark of 0% will be entered for the assessment.

 

f)  Assignments not submitted on time will be handled in terms of the exceptions/concessions and reweighting procedures.


g)   If your submission is late for a module in which reweighting is not possible and you submit the work by no later than the following working day (17:00 full-time students, part-time students  19:00 weekdays/ 9:00 on a Saturday), the work will be marked but a mark cap of 50% is applied. This can be done once per academic year.


h)   Should you already used all their opportunities for reweighting in a modules in which reweighting is possible and this late submission is for a module in which reweighting would have been possible and you do not qualify for any of the other general assessment concessions outlined in this Policy (IIE009 - Section 10.2), a mark of 0% will be entered.

 

i)    For Short Learning Programmes (SLPs), there are no opportunities to reweight assessments.

 

j)     Reweighting is NOT POSSIBLE under the following circumstances- in these cases the subminimum requirements for CASS for examination entry is waived:

  • Reweighting is not permitted for the one formative assessment (other than ICE) in modules that only

     have one formative other than ICE;

  • Reweighting of ICE is NOT permitted.
  • Reweighting of Brand Challenges are not permitted

    

Reweight opportunities are limited and you are advised to ensure that you only

Invoke these for unavoidable circumstances as once they have been used, no further opportunities will be provided.

​​

  
ReplacementAssessmentassessment

Please refer to the IIE009 Assessment Policy for a full and detailed explanation of the policy:
Section 10.2, 10.3, 11.2, 12 in IIE009

The seven key general permitted exceptions for which an application on the Student Hub, with evidence, is required, are:

  • Death of an immediate family member;
  • Own serious illness or injury;
  • Serious illness or injury of an immediate family member;
  • Official representation in recognised provincial/national/international competitions;
  • Court appearances and study or resident visa renewal appointments;
  • Serious crime and motor vehicle accidents; and
  • National or Regional Unrests, Protests, Strikes or Vandalism.

Twice a year, for formative assessments under examination conditions only, a student may, after application on the Hub and without evidence, qualify for a concession to accommodate additional life events beyond the control of the student.

For instances relating to summative assessment where no documentary proof is required, one opportunity is afforded to students

There are special exceptions for a missed assessment under exam conditions (summative only) for work-related reasons, motivated by an employer as unavoidable, for students registered part-time in either contact or distance mode and for Short Learning Programme Students

Two Opportunities per Academic year (no documentary proof required) – Formative Assessments under Examination Conditions only

  • This concession accommodates life-events beyond the control of the student which falls outside the seven general permitted exceptions in the policy which allows students an opportunity of a replacement assessment without any documentary proof required.
  • This application must be submitted via the Student Hub within five working days of the missed assessment. If no application is submitted, a mark of 0% is entered after five working days.
  • Students still have to complete the required assessment and the concession relates only to the timing.
  • For applications related to the formative assessments, a replacement assessment is written in the next available sitting/opportunity.

One Opportunity per Academic year (no documentary proof required) – Summative Assessments only

  • This concession accommodates students who have gained entry to the summative assessment but have failed to present themselves for a sitting of a summative examination for reasons other than the seven reasons above and for reasons which may be beyond the control of the student.
  • This application must be submitted via the Student Hub by close of business (17:00) on the same day as the missed sitting. If no application is made by the close of business on the same day as the missed assessment, a result of 0% is entered for the summative and the student will need to repeat the module
  • For Summative Assessments not submitted under exam conditions the application must be made within 24 hours after the deadline for submission. If no application has been made, a mark of zero will be entered.
  • Students still have to complete the required assessment and the concession relates only to the timing.
  • For applications related to summative assessments, if the missed assessment is in sitting 1 or 2, the student may write the missed summative in the next available sitting. If the missed assessment is in sitting 3, the student will be required to write a replacement assessment within seven working days. In these cases, a fee for the setting of an additional paper may be charged.
  • For Summative Assessments not submitted under exam conditions, the submission itself must be made within 48 hours after the deadline for the original submission. The work will however only be marked when the student provides proof of the application having been approved.

Death of an Immediate Family Member

Immediate family means:

  • Spouse or life partner,
  • Parents (biological, legal or de facto),
  • Grandparents (biological, legal or de facto),
  • Sibling (brother or sister),
  • Children,
  • In-laws (father-in-law, mother-in-law, sister-in-law, brother-in-law; and
  • Any other relatives who are financially supported by the person concerned.

In addition, an immediate family is one in which there are not more than two steps in the kinship relationship. (e.g. a biological aunt is thus immediate family while the biological aunt of one’s spouse or life partner is not considered to be immediate family.)

The following documents are required for an exception based on the death of an immediate family member:

  • An affidavit confirming the kinship relationship signed by both the student and one other immediate family member; and
  • A copy of the death certificate:
  • Where the death certificate is not available on the new deadline or when the assessment is rewritten under examination conditions the assessment will not be marked until the certificate is provided.
  • The onus is on the student to provide the death certificate for the work to be marked, and
  • If a death certificate is not provided within three weeks of the death concerned, a mark of 0% will be entered.

Own Serious Illness or Injury

A student may apply for an exception based on own serious illness or injury.

  • Serious illness or injury is an illness defined by a medical practitioner as making it impossible or unwise (for reasons such as further health risks to the student or other students) for a student to attend on the day concerned.

The following documents are required for an exception based on own serious illness or injury:

  • A medical certificate (which may include a certificate from a clinic) from a registered health care professional within whose scope of practice a diagnosis is permitted, valid for the day of the assessment.
  • The onus is on the student to ensure that:
    1. Any medical certificate submitted for purposes of an assessment exception makes the severity of the illness or injury clear.
    2. Practitioners know that they may be contacted to verify the severity of the illness or injury and the time that the student has been booked off (but not the details of the diagnosis) and should therefore have provided the appropriate consent to the practitioner to do so.

Serious Illness or Injury of an Immediate Family Member

A serious illness or injury of an immediate family member defined would be:

  • An illness that requires the student to be absent in order to attend to the support of the person concerned;
  • For a short period of time.

The following documents are required for an exception based on serious illness or injury of an immediate family member:

  • An affidavit or other form of proof of the kinship relationship.
  • A medical certificate (which may include a certificate from a clinic) from a registered health care professional within whose scope of practice a diagnosis is permitted, valid for the day of the assessment.
  • The onus is on students to ensure that practitioners know that they may be contacted to verify the severity of the illness or injury of the immediate family member concerned. The student should therefore have ensured that their immediate family member provided the appropriate consent to the practitioner to do so.

Official Representation in Recognised National and International Competitions

  • A student who is participating in a recognised national/ international competition as an official representative of a province/ South Africa, or has been appointed as an official at such an event by a recognised sporting body (supported by documentation from the sports body/ team manager / event organiser confirming details of the event) may apply for a concession.
  • This concession is only available for assessments written under exam conditions

Court Appearance and Visa Renewal Appointments

  • A student not able to attend an assessment due to a court appearance must provide a certified copy of the subpoena requiring them to attend court on the day in question.
  • A student not able to attend an assessment due to an appointment to renew a study visa or residence visa must provide proof of such appointment in respect for visa renewal requiring them to attend the visa renewal offices on the day in question. No concessions are granted for appointments related to other visas.

Serious Crime and Motor Vehicle Accident (MVA)

  • A student not able to attend an assessment due to a motor vehicle accident in which someone was injured must provide the details of the accident and a police case number as well as an affidavit completed at a police station confirming that they were not permitted to leave the scene. A formal accident report would also be useful supporting information.
  • A student who has directly been the victim of a crime that involved violence or a serious threat of violence must provide the details of the crime and a police case number as well as an affidavit completed at a police station confirming the crime and their involvement in it.
  • A student using this concession is required to provide documentary proof of at least one counselling session attended either with a counsellor employed by The IIE (in person or by phone) or a counsellor in private practice. The concession will not be approved without this evidence.

Special Exceptions for Work Related Reasons for Students Registered Part-time in either Contact or Distance Mode and for Short Learning Programme Students
Section 10.2(5) in IIE 009

  • A student who is registered as a contact part-time student or a student studying in the distance mode who is employed and is prevented for reasons associated with employment from attending an assessment under examination conditions may apply for this concession.
  • This application must be submitted via the Student Hub at least 48 hours before the scheduled assessment date.
  • An original letter is required, with contact details of the signatory, from the employer or place of work is which supports the application.
  • When in doubt, an employer can be contacted to verify the details of the supporting documentation. This concession will not be granted if any other assessment concession has already been granted in the SLP or the year of study for full qualifications.

National or Regional Unrests, Protests, Strikes or Vandalism

  • Where students are unable to get to their campus to write a test or an examination, or submit an assignment due to a national or regional unrest, such as a protest, taxi/ train/ bus violence or strikes or vandalism, may apply for a replacement assessment via the Student Hub. If the assessment is a submission they are required to submit on the first day that it is possible for students to return to campus from the affected areas.
  • The Student Hub Academic Operations Coordinator (AOC) who handled the query may request the student to submit supporting evidence if a specific incident was not widely published. In such instances, the student can write the replacement assessment in the next available opportunity/ sitting – in the case of examinations, the assessment will constitute the same sitting as what the student was originally meant to write with the relevant assessment rules applicable. If it was the student’s first sitting, then no capping of the marks will apply.
  • In the case of a missed test, the campus will arrange a replacement assessment accordingly.
  • In the case of an assignment deadline the submission is to be done the day immediately after cessation of the civil unrest that made submission impossible if physical submission was required.

Procedure for Assessment Exceptions

  • Students submit complete applications on the Student Hub.
  • The application must be fully supported with required documentation as additional documentation that was not originally submitted will not be considered in the case of an appeal.
  • Students submitting incorrect query details run the risk of having their application declined on that basis.

Assessments under Examination Conditions – Summative or Formative Replacement Assessment

If the reason for missing an assessment is due to one of the seven permitted reasons, an application with supporting documentation needs to be lodged on the Student Hub within five working days of the missed assessment or deadline. The onus is on the student to manage timelines accordingly.

  • The application must be fully supported with required documentation as additional documentation that was not originally submitted will not be considered in the case of an appeal.
  • If the application is approved, the student will be permitted to write:
    1. A replacement test in the next available scheduled sitting – if this sitting is also missed, a mark of 0% is automatically entered unless the student qualifies for a discretionary reweight; or
    2. A replacement examination in the next examination sitting which may not be in the same academic year depending on the sitting in which the examination was missed.
  • If no application is submitted, a mark of 0% is entered after five working days.
  • These concessions will normally only be approved twice per year for each reason, except for Death of an Immediate Family member and National or Regional Unrests, Protests, Strikes or Vandalism.
  • For Death of an Immediate Family member and National or Regional Unrests, Protests, Strikes or Vandalism, there is no limit to the number of applications per year.
  • Where examinations or tests are scheduled in the same period (days close to each other) the concession may apply to more than one actual test or examination but cannot be applied to more than one period.
  • Only if the injury or illness (of the student) has made it physically impossible to apply within the five working days such as a result of extended hospitalisation (for which medical evidence is required) will the five-day period be extended.

Assessments with Submission Deadlines – Summative or Formative

  • An application for a concession related to a missed submission deadline, with the supporting documentation referencing the reason, needs to be lodged on the Student Hub no later than five working days after the missed deadline.
  • The submission itself must be made no later than five working days after the missed deadline. The work will however only be marked when the student provides proof of the application having been approved.
  • For applications related to National or Regional Unrest, Protests, Strikes or Vandalism, the submission itself must be made the day immediately after the cessation of the civil unrest that made the submission impossible if the physical submission was required.
  • In exceptional circumstances, if supported by the documentation provided, the Student Hub may allow a student a further five working days to submit the work. Additional time may not be granted more than once in an academic year.
  • The date of any other assessment that has been scheduled is not impacted and will not be moved because of late submissions.
  • These concessions will normally only be approved twice per year for each reason, except for Death of an Immediate Family member and National or Regional Unrests, Protests, Strikes or Vandalism.
  • For Death of an Immediate Family member and National or Regional Unrests, Protests, Strikes or Vandalism, there is no limit to the number of applications per year.
  • Where examinations or tests are scheduled in the same period (days close to each other) the concession may apply to more than one actual test or examination but cannot be applied to more than one period.








  
ReplacementAssessment/ReligiousAssessmentConcessionassessment

According to The IIE's Assessment Strategy and Policy (IIE009- Section 10.8), you may apply for a replacement assessment if the sitting of an assessment written under examination conditions is scheduled on a religious holiday OTHER than a Christian religious day or on the following additional religious holidays:

HinduDiwali
JewishPesach (Passover)Shavuot (Feast of Weeks)
Rosh Hashanah (New Year)Yom Kippur (Day of Atonement)
IslamicEid al-Fitr  Eid al-Adha

 

You must submit an application for a replacement summative assessment to the Student Hub at least 10 working days before the religious holiday.

This concession will be to write your assessment in the next available sitting.

 

Note: There are NO concessions for submission dates for assessments NOT written under examination conditions for religious reasons.​


  
WriteAssessmentInDifferentLocationassessment

Instructions
Section 10.3.2 in IIE 009

  • Students registered in the distance mode elect their examination centre at registration and may not change this centre less than 8 weeks before the examination session in question. A request to change from the original centre must be lodged with the Student Hub.
  • For students registered in the contact mode who are representing their province or country as per the above definition may be given permission to write at a different location. This concession will not be approved for recreational reasons such as a holiday
  • If the nature of the reason makes it not possible for the student to write in a different location, they may also apply for a replacement assessment but must still do so at least 10 working days before the assessment.

In these cases, the following apply:

  • If there is an IIE campus or other examination centre in the city where the student will be during the period concerned, the student may apply to write at that campus or centre by lodging an application on the Student Hub.
  • If the student is in a city where there is no campus or centre or is out of the country, the onus is on the student to identify a religious site or an embassy/ consulate or an educational institution where s/he can write. If the student is in hospital, s/he can make similar arrangements there.
  • The onus is on the student to identify the site and secure an invigilator from this site and to provide the contact details for verification to the campus academic administrator concerned.
  • All costs are for the student’s account for contact students.
  • The campus will verify the arrangements with the remote site and the invigilator. The invigilator needs to agree in writing to ensuring that all examination rules are followed and these need to be provided by the campus to the invigilator.
  • The invigilator is required to return the paper to the campus for marking.

The examination is to be written at the same time as it is being written in South Africa (SA) if this is possible to achieve during the day, or if the time zones are too different, the paper is to be written at 08:00 on the morning immediately after the SA students have written (that is during the SA night). The Operations Manager of CAT will determine if the time difference is a security risk and will then determine the alternative arrangements which the campus or operations team must carry out.

These arrangements must be confirmed in writing by the campus with the examination venue and filed on the student’s record electronically.

The completed assessment may be scanned and mailed back for marking purposes, but arrangements must be made to have the original scripts collected and returned for record keeping purposes.

Except in the case of provincial or national representation, this is normally only available once per academic year.

In the case of students who are repeating modules and are studying or working in another location and have lodged an application via the Student Hub at the start of the semester, assessments may be written at another location for those modules and the once per academic year requirement is waived

SUPPORTING DOCS

  • Proof of Reason and Name and Contact details of Invigilator
  • Additional/Supporting Costs





  
WriteASpecial/DiscontinuationExaminationassessment

Special Assessments (Examinations and Resubmissions)
Section 19 in IIE 009

  • Special examinations are for undergraduate students who have only two modules outstanding preventing them from graduating.
  • All special examinations take place in the third sitting.
  • An application for a special assessment must be lodged by the student on the Student Hub.
  • If the application has been made less than 5 working days before the assessment is to be written and the application has not yet been approved, or no application was made, the following may apply (depending on the circumstances):
    1. If a paper and invigilator is available, the student will be permitted to write, and the marking of the special examination will be delayed until the eligibility of the student has been confirmed.
    2. If an invigilator is available but not a paper a copy can be made for the student, but the start of the examination will be delayed for that student and additional time will be provided to the student. The marking of the paper will be delayed until the eligibility of the student has been confirmed.
    3. If an invigilator is available but not a paper a copy can be made for the student, but the start of the examination will be delayed for that student and additional time will be provided to the student. The marking of the paper will be delayed until the eligibility of the student has been confirmed.

Students with only two modules outstanding for graduation may, if they have attempted these modules before and not succeeded for any reason, qualify for the special examination.

Where a student fails to attend the special examination sitting (for any reason whatsoever), they forfeit the opportunity to graduate in the next cycle and will have to repeat the module or register for the special examination again in the next cycle of examination sittings. The only exception applies to modules that are being phased out and will not be available again – in this case the discontinuation provisions apply.

A mark cap of 50% applies for the examination result and becomes the final mark replacing the CASS contribution.

Students who write their supplementary examination in the third sitting will not be afforded a special examination in the same academic year as there are no more than three examination sittings per module.

Students are not required to write the special examination in the year in which they registered for it and may apply to write the special examination in any year within the maximum completion time of the qualification. If the student has exceeded maximum completion time an application needs to be made to write the special examination, under the provisions of the Credit Accumulation and Transfer, Recognition of Prior Learning and Qualification Completion Policy (IIE010).

If the curriculum or learning material has changed, the onus is on the student to master the new content or to elect to repeat the module. The onus is on the student to find out what changes, if any, have been made.If the summative assessment for the module concerned is a portfolio or other form of assessment not completed under examination conditions, the special examination is a resubmission of the work required at a date communicated by the site, which should not be more than two weeks after the application for the special examination is submitted.

If a student fails the special examination they are required to re-register for the module unless it has been discontinued, in which case, those provisions apply.

Discontinuation Examinations
Section 19 in IIE 009

  • As students are entitled to one additional opportunity to complete any module or year of study beyond the last year in which an ordinary intake is registered (where the module or qualification is being phased out), provision is made for a final, additional discontinuation examination. A booster workshop needs to be provided. If the summative is a portfolio of evidence or similar, students can resubmit. However, the mark for this examination is capped at 50% and becomes the final mark for the module and replaces the CASS contribution. An application for a discontinuation examination must be lodged by the student on the Student Hub.


  
AssessmentAppealsassessment

The IIE009 Assessment Policy refers:
Section 36.1 in IIE009

  • Students have five working days to appeal a negative decision.
  • The student will log an assessment appeal on the Student Hub and must include the CASE number for the original replacement assessment case, the decision of which she or he is appealing. Appeals without reference to the previous case number may not be considered.
  • The student has the onus to ensure that the details of the appeal are accurate.
  • The full documentation attached to the original application will be considered. No additional documentation will be considered.
  • Students should always have at least five working days between receiving the outcome of an appeal and the assessment date that will then apply.
  • Students are expected to familiarise themselves with general rules including how to appeal assessment decisions including reviewing marking, as the institution will not provide these separately with each assessment.
  • All assessment exceptions and concessions applications must be lodged by the student on the Student Hub. All relevant documentation pertaining to the request must be included as only the documentation submitted with the application can be taken into consideration for processing the application or subsequent appeal.

Unfair Assessment Process Allegations
Section 36.1.1 in IIE 009

  • An appeal alleging an unfair assessment process can be lodged on the Student Hub within five working days of that assessment being undertaken
  • The result of the appeal will be given to the student within five working days and could include the assessment being conducted afresh for the whole group, for the student alone, or the appeal being overturned resulting in the marking and release of the assessment result in the normal course of events.

Request For Re-Mark
Section 36.1.2 in IIE 009

  • Students may apply for a re-mark on the Student Hub within 20 working days of the result being released or within five working days of having viewed the paper. Late applications will not be accepted.
  • If the remark result means a student qualifies for a supplementary exam, the student can write it in the next scheduled assessment opportunity for that module.
  • In a case of group work, all members of the group must agree to request the re-mark.
  • The result of the second mark will stand – whether or not it is higher or lower than the original mark, and no second re-mark on a single assessment is permitted.
  • The assessment will be remarked by a different marker selected by campus.
  • A remark report will be made available indicating where marks were lost or gained.
  • A fee is charged for remarking, and the outcome of the remark will not be communicated to unless the fee is paid.

Access to Examination Papers
Section 36.2 in IIE009

  • A student can gain access to his/her final examination paper (but not the memorandum) for 20 working days after the release of results:
    1. Only when the moderation process is complete; and
    2. When s/he requests that access via the Student Hub.

  • A student will have access to only his/her paper/rubric in the case of an oral examination:
    1. Only with prior appointment with the relevant campus administrator and only within the period normally allowed for a remark request.
    2. The student may only look at the paper in the company of a staff member and may not, under any circumstances, copy the paper but may make notes for learning purposes.
    3. Only have a half hour to look at the paper.

  • If a marking mistake is picked up, the mistake should be pointed out to the Campus Administrator, who will either have the mark adjusted if it is an adding error or remarked if the error is not a mathematical one.
  • If a student still disputes a mark even if no marking error is picked up, the student may request a remark within five working days of the viewing, and this will then be done in terms of the rules above at the cost of the student.
  • A request for a remark must be lodged on the Student Hub.

Assessment Results

  • This category of appeal is available to students who would like to appeal an assessment result achieved.

Denied Concession

  • This category of appeal applies to any concession under 10.2. For any concession that is denied – students may apply on the Student Hub under the category - Denied Concession